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Crosslake Council October Meeting Highlights

Web posted October 20, 2020
By Paul Boblett, Editor

The Crosslake City Council met for their regular monthly meeting at 7:00 p.m. on Monday, October 12 at City Hall. A full council was present along with city staff, and several members of the public in the audience.

Council approved the additions to the agenda and the Consent Calendar. One item was removed from the Consent Calendar due to an an error and was later approved.

CARES Act Funding
Council heard an update on CARES Act Funds from Crosslake Fire Chief Chip Lohmiller. Council discussed and approved an itemized list of expenditures to be covered by the federal program.

Two items, a pickup truck for the Parks Department and Fire Department equipment, were able to be funded by the CARES Act and will be removed from the 2021 budget.

Crow Wing County Covid Business Grants
The meeting was addressed by Tyler Glenn from the Brainerd Lakes Economic Development Commission (BLAEDC).
He told the council that the Crow Wing County Board of Commissioners had given preliminary approval (now formally approved) for a second round of the Small Business Relief Grant Program.

Glenn stated Approximately $2.4 million in grant monies is still available for businesses and non-profit organizations adversely affected by the pandemic, and that the application deadline has been extended until Friday, October 23, 2020

The program provides money from the county’s allocation of federal CARES Act funds to assist small businesses and nonprofits that have suffered financially due to the COVID-19 pandemic.

To qualify, the applicants had to have been closed due to one of the Executive Orders issued by Governor. The maximum amount of money that can be received by qualified applicants is $10,000, that money must be used to cover operational expenses.

Glenn asked the city council and public to share this information throughout the community and requested qualifying businesses and organizations to visit the website and fill out the application. He said it is very easy for businesses to apply online and takes around 7 minutes to complete.

Glenn told the council that a total of 23 businesses in Crosslake had applied for the grants and 15 were approved and eight were denied. A total of five non-profit organizations in Crosslake had been approved for the grant.

He noted that non-profit organizations have a separate application, but both are available on the same website: www.crowwing.us/1609/CARESAct-Small-Business-Nonprofit-Grant.

The council moved to donate $5,000 of the City’s CARES Act funding back to the County for the business grant program.

Fire Hall and City Hall Projects
The Mayor’s report was dominated by change orders and pay requests for the Fire Hall Project and recently completed City Hall and Police Department. Nearly all were approved including:
• A lease agreement with Dan Miller for temporary relocation of fire equipment. The lease contract runs three months for $5,000 per month and a month to month agreement if the need arises;

• Pay Application #2 from Hytec for Fire Hall in the Amount of $39,732.06;

• Pay Application #11 from HyTec for City Hall/Police Department in the amount of $37,724.31;

• Change orders dated October 9, 2020 from HyTec regarding the Hose Tower Balcony in the amount of $4,612.00, and the relocation of Bay 5 overhead door in the amount of $6,488;

• Change order dated October 8 for a Fire Protection Well in the Fire Hall Project. Council discussed two options: drilling a new well, or having seven draft stops (fire breaks) installed in the attic areas. The council unanimously approved the draft stop option in the amount of $25,342. The estimated cost for a new well was $68,595. The change order was due to the well test needing 400 gallons per minute (GPM) for the fire suppression system, the recent test maxed out at approximately 250 GPM;

• The council tabled a change order for Hy Tec Construction concerning building modifications in the new City Hall Administration offices and basement area for secure files.

Council accepted a donation from the Crosslake Days Pickleball tournament in the amount of $1,030, and thanked Park and Recreation Director TJ Graumann and the Community Center staff for their efforts with the highly successful event.

Public Safety

Council approved Police Chief Erik Lee’s recommendation to remove the probationary status of the department’s newest officer Adam Lane. He told council that Lane was doing great work.

Council approved Lee’s recommendation to declare two vehicles and the radar trailer as surplus and posted at govdeals.com. The money from the sale of the radar Trailer will be used to purchase an enclosed trailer to haul firearms targets and stands.

Council accepted a an anonymous donation for eight steel silhouette targets that are used for range practice. The targets were made by American Steel who had discounted the price from $160 to $80 per target. The anonymous donation covered the entire purchase.

Crosslake police reported 195 calls for the month of September in Crosslake and an additional 82 calls for service in Mission Township.

Crosslake Fire reported 29 calls for September 2020, and a year to date total of 268.

North Ambulance had a total of 65 call outs in September 2020.

In other council action:

• Approved the hiring of a cleaning service for the Community Center and to increase the hourly wage for part time workers at the Center to $12;

• Approved acceptance of $3000 cash in lieu of land for the Bolton subdivision;

• Approved declaring a Community Center refrigerator as surplus equipment for sale;

• Approved a recommendation to complete a conceptual drawing for South Bay Park to be created by Widseth Smith Nolting in the amount of $1,680;

• Approved an estimate for Shannon’s Autobody to install a plow on a Parks vehicle;

• Approved pay request #4 from Borden Excavating for Perkins Road in the Amount of $67,612.54;

• Approved the Final pay request from Dechantel Excavating in the amount of $10,000 for the Manhattan Point project;

• Approved the 2021 Road Projects;

• Approved a Transportation Alternatives Program grant Solicitation for fiscal year 2025;

• Approved continuing to work on a local option sales tax with the committee;

• Agreed to a Memorandum of Understanding for the Island-Loon/Manhattan Boulevard Storm Water Pond. The City of Crosslake will receive $30,000 fin unused funds from the County Soil and Water District to be used for reimbursable project costs;

• Approved of draft letter, application, and fees for Refuse Hauler’s License to handle curbside recycling;

• Approved a change to the Lodging Tax Joint Powers Agreement with Ideal Township;

• Approved the repurchase of a cemetery lot;

• Set a Special Meeting date to canvass election results and rescheduled the regular monthly meeting of the City Council to Thursday, November 12 at 7:00 p.m.;

Approved a resolution regarding • unpaid sewer charges for two properties;

• Approved two Resolutions to certify road assessment charges for Perkins Road;

• Scheduled a final budget workshop for Thursday, November 19 at 2:00 p.m.

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