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Manhattan Beach City Council debates parcel filing system

Web posted February 12, 2019
By Bill Monroe, Northland Press Correspondent

Much of the February 5 regular meeting of the Manhattan Beach City Council was spent discussing the best way to file parcels of land in the city’s filing system. Mayor Paul Allen and Council members Janis Allen, Betty Worts, and Amy Wannebo, City Clerk and Treasurer attended the meeting.

Mayor Allen opened the discussion by announcing that Crow Wing County has adopted a new numbering system for each parcel of land in the county that will require the city to change its current filing system that files parcels by number. He suggested that in addition to changing the parcel numbers to match the new county numbers the city should also include the names of the property owners, and then arrange the files in alphabetical order rather than in numerical order by parcel, as is now the case. He said members of the Planning and Zoning Commission could more easily access the files if they were arranged this way.

Clerk Wannebo said she had already prepared new labels to update the files and has no problem with adding property owner names to each file, but she said it would be a mistake to rearrange the files by alphabetical order.

“I have to agree with our clerk,” Council member Worts said. Worts proposed having the clerk prepare a spreadsheet of all the parcels by number and name in alphabetical order and posting it by the files. Wannebo agreed this would work. Mayor Allen objected saying it would not tell anyone from the Planning and Zoning Commission what was in the files.

Worts suggested that the contents of the files could be scanned and placed on computer so that the members of the Planning and Zoning Commission could access them from a city laptop during their meetings. Mayor Allen said most members of the commission do not use computers and it would be a huge task to scan all of the documents to computer.

In the end, the council unanimously approved a motion by Wannebo, seconded by Worts to create a spreadsheet listing property owners’ names in alphabetical order and containing the new parcel numbers. “Let’s give the Planning and Zoning Commission this new tool,” Worts said. “If it turns out that it doesn’t work, we can look at another idea.”

Other Business
In other business the council:
• Accepted a request from Kevin Larson asking that he be appointed to the Planning and Zoning Commission in the future when there is an opening (there is no opening at this time) and

• Received an Incident Report from the Crosslake Fire Department that serves the city showing there were 13 incidents responded to in 2018 compared to 11 in 2017, 10 in 2016 and 2015, 11 in 2014 and nine in 2013.

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